Case Study: Tabletochki Charity Foundation: SAP Business One + Vchasno.EDO Saved 127+ Hours
How the integration of SAP Business One and Vchasno.EDO automated document management for the Tabletochki Charity Foundation and saved the organization more than 127 working hours per month.
Tabletochki Charity Foundation is one of Ukraine’s largest charitable organizations, supporting children with cancer and their families. Every day, the foundation manages operations involving dozens of partners, hospitals, donors, and contractors. Every document, delivery note, and reconciliation statement passes through a team for whom time is a critical resource that directly impacts the speed and quality of assistance provided to children.
The best-run Consulting team, together with its partner Vchasno, integrated the Vchasno.EDO electronic document management service directly into the foundation’s SAP Business One system.
This enabled the organization to:
- Create, approve, sign, and exchange documents with counterparties without leaving the familiar SAP interface.
- Eliminate paper-based document workflows and the need to physically send original documents.
- Gain complete real-time visibility into document statuses, including who has signed, what is pending, and what requires attention.
Results
- 127+ working hours saved every month, allowing the foundation’s team to focus on its core mission rather than document administration.
- Faster document exchange and signing processes with partners and contractors.
- More transparent, controlled, and efficient business processes within a single integrated system.
Another example of how the right automation solution is not merely a matter of convenience but a real operational resource for organizations whose mission depends on speed and efficiency.
We thank the Tabletochki Charity Foundation for its trust and the Vchasno team for their partnership in delivering this project.
Source: Original publication
